Privacy Policy pursuant to Legislative Decree N°196/2003

Pursuant to provisions in Legislative Decree 30.06.2003 N°196, Columbus s.r.l., in the role of data controller in accordance with Article 28 of the Privacy Code, hereby provides you with the appropriate information regarding the purposes and methods of handling your personal data, as well as the area of communication and the distribution of said personal data, the types of data in our possession and its submission.

Types of Data Handled

Columbus s.r.l. handles the personal data you provide when preliminary negotiations are made, an agreement is signed and/or a service is activated, or data that you communicate during the period this service is provided. This involves standard data and, if absolutely necessary, also identifying data.

Purposes of Data Use

Personal data is only used by Columbus s.r.l. for the following purposes:

Legal obligations or documents with the binding force of law and/or accounting documents: invoices, notes or mandatory accounting records, contractual obligations connected to relationship management

Completing questionnaires and sector studies

Undertaking market research and marketing studies

Circular and/or promotional offer distribution

Method and Duration of Use

Your personal data is stored electronically and in paper format. If necessary, this data will be updated and/or changed in accordance with the regulations in force in this field.

The data is handled within the company by collaborators and officers who have been appointed as responsible for this data and/or appointed to handle this data and who have received necessary and adequate information on this subject.

Your personal data will be handled in a lawful and correct way, for specific explicit and legitimate purposes which do not exceed the purposes for this data collection and for a period of time which is no longer than the time necessary for the purposes defined, except if a different legal regulation should apply or in the presence of a document with the binding force of law, after which time the handling of personal data will be terminated, in accordance with Article 16 of Legislative Decree 196/2003.

Areas of communication and distribution

Your personal data is/may be distributed to:

The appropriate Legal Authorities following a specific order for purposes inherent to the prevention and repression of offences, following inspections or checks of financial administration by the Revenue Police, Finance Police, Work Inspectorate, and all bodies which have the purpose of checking and verifying compliance for the above indicated purposes.
The Accounting Firm for the fulfilment of legal obligations or documents with the binding force of law and/or accounting documents.
The staff of the accounting offices, administration offices, management offices and sales offices as specified in the methods of use.

Distribution of Data

We would inform you that the distribution of your personal data is necessary in order to fulfil contractual obligations and/or legal, administrative and accounting obligations.

Please note that failure to provide personal data, or providing only partial or inexact data, may result in: impeding the punctual fulfilment of obligations undertaken by Columbus s.r.l.; the impossibility of the data controller to guarantee the adequacy of data handling based on contractual agreements for which it has been requested; the possibility that the results of the data handling do not correspond with obligations set by the tax code, administrative code or work code for which it has been requested.

You can exercise your rights as expressed in Article 7 of Legislative Decree N°196/2003 by contacting the Columbus s.r.l. data controller.

Article 7. Right to access personal data and other rights

1. The person concerned has the right to obtain confirmation of the existence, or lack thereof, of any personal data referring to him/her, even if it has not yet been registered, and to receive a communication of this data in an intelligible format.

2. The person concerned has the right to obtain an indication:

  • a) of the origin of the personal data
  • b) of the purposes and methods of use of the personal data
  • c) of the logic applied if the data has been handled using electronic instruments
  • d) of the identification parameters of the controller, persons responsible for data handling and the appointed representative in accordance with Article 5, Paragraph 2
  • e) of the subjects and the categories of subjects to whom the personal data can be communicated or who may come to know the personal data as an appointed representative in the National Territory, or as persons responsible for handling data or officers.

3. The person concerned has the right to obtain:

  • a) an update, rectification or, where required, the integration of data
  • b) the deletion, transformation into an anonymous form or freeze of data which has been handled in breach of the law, including all data which is not required to be stored for the purposes for which the data was collected or subsequently handled
  • c) a confirmation of the fact that the operations as per letters a) and b) and their content was made aware to those to whom the data was communicated or distributed, except if this is found to be impossible or requires the use of means which are clearly disproportionate to the protected right.

4. The person concerned has the right to oppose, wholly or partially:

  • a)for reasons legitimate to the handling of his/her personal data, even if it is pertinent to the purposes of the data collection; his/her personal data being handled for the purpose of sending advertising or direct sales material or for market research studies or for commercial communications